Email was never designed to run organisations — yet many property teams still rely on it to manage critical decisions, approvals, and documentation.
It works well for sending messages, but once workflows become complex, email starts creating more problems than it solves.
The illusion of organisation
At first glance, email feels structured. Threads exist. Search exists. Folders exist. But in reality:
Conversations split across multiple threads
Attachments get buried
People are CC’d unnecessarily
Important decisions get lost in long chains
Context disappears when staff change
You might know where something is today — but six months later, good luck finding it.
Decisions shouldn’t live in inboxes
When approvals happen via email, there’s no clear visibility:
Who approved what
Whether everyone saw the same version
What supporting evidence existed
Whether conditions were attached
This becomes dangerous when disputes arise or audits occur.
Email doesn’t preserve decision integrity — it fragments it.
The operational cost nobody sees
Inbox-driven workflows create hidden waste:
Repeated follow-ups
Missed messages
Version confusion
Lost attachments
Manual record keeping
Multiply this across multiple buildings and teams and the productivity loss becomes significant.
Why modern systems work better
Modern workflow platforms connect:
Tasks
Conversations
Documents
Approvals
History
Everything lives in one place, linked together. Instead of chasing emails, teams move forward with clarity.
Final thought
Email is still useful — but it shouldn’t be the backbone of operational decision-making.
Property teams deserve systems designed for accountability, clarity, and scale.
👉 Protect your committee with structured governance:
https://propordo.com/demo